Lafayette Public Library Conference Room
Meeting was called to order at 6:30 p.m. by President Susan Kintzle

Members present: Dave Belin, David Clark, Ethan Hecht, Warren Hite, Bryan Holinka, Susan Kintzle, Scott Steinbrecher, Teri Ward, and Library Director, Betsy Stroomer

Members absent: Marjorie Jannotta, Carolyn Cutler, liaison to the City Council

Guests: Susan Nagle, library volunteer coordinator

1. Volunteer recognition ceremony: Susan Nagle, library volunteer coordinator, acknowledged Library Board members for their contributions for the year with service awards.

2. There were no public comments.

3. Motion to approve minutes of last meeting by Dave Belin, seconded by David Clark, and approved unanimously.

4. Director's report:
- Website development is progressing on schedule and we expect to be operational with the current phase of re-design early 2012.
- We will ask City Council for a resolution to reverse the May, 2003 resolution to charge a library-use fee to unincorporated Boulder County residents. If so resolved, the library will discontinue this fee at the first of January.
- Meeting Rooms – a new fee structure and revised policies to be announced in January.

5. Annual Report to the public will be delayed at least until after Q1 2012. There was continued discussion of content and format. Action Item: Bryan Holinka issued a call for input, and will prepare a second draft after receiving more input.

6. Advocacy/Speakers bureau discussion. Action Item: Susan Kintzle and Teri Ward expressed willingness to speak, and will work to prepare one or more script templates.

7. City Comprehensive Plan. Karen Westover, Planning Manager, distributed outline of existing plan to City Department Directors, requested comments on changes that may need to be made to bring components of the plan into alignment with existing goals and policies. Action Item:  the board was asked to consider additional comments and suggestions. Comments by library board members on the Library sections of the Comprehensive Plan due by the January Board meeting.

8. On the Same Page report: Director Stroomer noted that the program was considered a success and came in under budget. Overall attendance at programs was lower than expected, however. Stroomer suggested that if the program is presented next year, the number of activities should be reduced, and especially the children's component as a separate book for children added complexity and would not be included if a "one-book program" is repeated. Neither the Lafayette or Louisville library staffs are able to dedicate the amount of time the program requires due to lack of staff hours and other commitments for 2012. Therefore, it is hoped a group of volunteers will continue the program. Discussion ensued regarding how to get volunteers, and need to get them started soon.

9. Strategic Plan Process: Discussion of timing and processes needed should the board undertake a revision or development of a new library strategic plan.
Action Item: Agreed to discuss further at January meeting.

10. FOLF liaison report. None

11. Council liaison report: None

12. Board decided to cancel December meeting.

13. Next meeting: Monday, January 9, 2012.

14. Meeting adjourned 8:55PM

Minutes submitted by secretary Marjorie Jannotta based on minutes notes by David Clark