Lafayette Public Library Conference Room
Meeting was called to order at 6:30 p.m. by President Susan Kintzle

Members present: David Clark, Ethan Hecht, Warren Hite, Bryan Holinka, Marjorie Jannotta, Susan Kintzle, Scott Steinbrecher, Teri Ward, Library Director Betsy Stroomer,  Lafayette Mayor Carolyn Cutler (former liaison to the City Council), and Staci Lupberger, liaison to the City Council

Members absent: Dave Belin

Guests: Christopher Chrzan, Library Circulation Manger

1. Public Comments - none

2. Minutes from November 2011 Board Meeting accepted after Ethan Hecht moved to approve and Brian Holinka seconded the motion.

3. Election of Officers for 2012
David Clark moved that the current board stand, and Teri Ward seconded; by acclimation the current board will stand for 2012.
President: Susan Kintzle
Vice President: Ethan Hecht
Secretary: Marjorie Jannotta

4. Director’s Report
The new Homework Center location downstairs is working well and will share space with classes and other users. The new computer lab is well-booked, especially in the afternoon. The new website launch is progressing well and photos are being added as all departments are working toward a go-live in May, after training in April. A donor has given the library the bronze Mother Goose sculpture that was featured in the City public arts project.

Action Plan: The Board will honor the donor in some way at a dedication or installation event.

5. Meeting Room Policy Revisions
The Staff has recommended a simplification of room rental charges and policies, and, based on research, recommends a fee of  $10/hour for the upstairs conference room or $75/day; the large conference room rate would be $30/hour and the day rate $150 (with an additional use fee for equipment). Only organizations that are co-sponsoring activities or who are otherwise partnering with the Library or City will be eligible for room rental reduction, determined case-by-case. After discussion, a motion was made to approve the changes by David Clark, seconded by Ethan Hecht, and passed with the understanding that in the fall, the Board receives a report on the changes and their impact.

6. Advocacy Scott Steinbrecher proposed approaching our local Rotary Club as a partner to (1) ask their help in communicating library issues to the broader community including, perhaps, the legislature and other decision-makers, and (2) to explore programs to provide books to families/children in the Lafayette schools (as has been done by the Rotary in other communities). Betsy Stroomer advocated for such programs in pre-school as well. Action Item:  Ethan Hecht will informally meet with the Rotary President to discuss potentials for collaboration and report back to the Board.

7. City Comprehensive Plan Update  Betsy Stroomer presented a recommended addition to the strategic plan to include new website development, as well as several small clarifying additions and deletions. These have been previewed by the Board and a motion to approve the changes was made by David Clark, seconded by Teri Ward, and approved unanimously.

8. 2013-15 Strategic Plan Process Given the timely, relevant and comprehensive existing plan, and the changes anticipated in 2012, the Board decided to make strategic planning changes at the end of 2012, so that current initiatives and emerging programs/issues can be included. This will result in a more comprehensive and informed Strategic Plan for 2013.

9. FOLF Liaison Report  David Clark noted that the annual tea was well received. The Board discussed ways and means of dealing with culled books.

10. City Council Report   At this time there is nothing to report as Council is just beginning for the year.

11. Other Business November’s meeting will be on the Monday the 26th due to Veteran’s Day coinciding with the regular meeting date.

12. Next Meeting/Agenda The Board will meet in the story time room on February 13th.

13. Adjournment The meeting was adjourned by president Susan Kintzle at 8:30 p.m.

Submitted by
Marjorie Jannotta,
Board Secretary