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Thursday, February 16, 2012
ENERGY SUSTAINABLILITY ADVISORY COMMITTEE
Thursday, February 16, 2012
Final Minutes
6:30 P.M. Meeting
1290 S. Public Rd. City Council Chambers
Opening of regular scheduled meeting
The meeting was called to order at 6:37 pm. Those in attendance were Kent Brown, Mike Simpson, Alexandra Lynch, Deborah Morrison, Sheble McConnellogue, Karen Westover, Phillip Pattersonýý, and Curt Cheesman.
Minor changes to January 2012 minutes were recommended and accepted by committee.A motion was made by Deborah Morrison to approve the January 2012 minutes as amended. The motion was seconded by Mike Simpsonand passed unanimously.
Public Comment
Larry Miloshevichintroduced himself. Larry attended the January meeting and updated the council on his proposal to examine all options for providing the City's electricity and reaching our clean energy and climate goals. He has created a website, www.lafenergy.org, that includes his findings and updates, and he wanted to make committee aware of its existence. He also stated interest in finding out more information about the
Greg Harper also introduced himself. Greg attended the December meeting and recapped the goal setting session that took place during that meeting for the committee. He stated interest in joining the committee as an alternate, which will be addressed at a future meeting
Kent Brown also introduced Alexandra Lynch, who is the new City Council Liaison.
New Business
Comprehensive Plan
Phillip Patterson and Karen Westover were also in attendance, who discussed the process involved in the review of the City’s Comprehensive Plan. The process, which will be done in house, should be completed sometime in 2013. The last plan was completed 10 years ago and there wasn’t a specific section on Energy Sustainability, not to mention sustainability as a whole is not widely present in the documentation. Goals and policies present such as recycling and water conservation have been carried out over the last 10 years, so additional goals need to be identified for the updated plan. The goals and statements can be broad in scope, but must be identified by the end of April. The committee will look at other community’s plans to craft new goals/policies and email them to the committee for Kent to compile by March 1st.
Budget
Curt went through the itemized costs for the EV charging station, which came about $500 under budget.
Number of Committee Members
Kent discussed that, in the year prior, the Committee was carrying one extra member but are currently compliant with seven members and two alternates total. There could potentially be an alternate spot available, as one of the current alternates has not attended recent meetings. Curt confirmed attendance is addressed in the bylaws and will contact the alternate member to see if she is still interested in being on the committee before posting an opening.
Old Business
Webpage
Civic Plus is working on a template that can be customized. Everything is still a work in progress, so once the template is completed this project can move forward.
Electric Vehicle Charging Stations
Curt updated the committee on where the EV Charging project is. Equipment is in, sign and bollards are ready, but we need to wait for the ground to thaw before they can be installed. There is a problem with the card processing company; Curt spoke to the City Manager about having the stations free to start as it is powered by wind and solar. Curt will get another sign ready stating that there is a two hour limit on charging. Instead of hosting a ribbon cutting with the remaining funds, the committee discussed creating a video to showcase the new stations. Dates will be set once signs and bollards are ready.
Energy Manager
Deborah updated on the Energy Manager position. She did send out a rough draft of the job description which she did not receive feedback from. She wants to contact some colleagues on if grant writing would be sufficient as the main responsibility of this individual. The committee did have some edits that were discussed; Deborah will implement these and finalize the description along with writing the job posting. Mike Simpson made a motion to investigate if the committee can take 25% of the funds allocated for the Energy Sustainability Manager position to use for other programs as the committee sees fit, since the plan was to have this person on board for the entire year. Deborah Morrison seconded the motion and was passed unanimously. A motion was also made by Deborah Morrison to move forward with the process of advertising the Energy Sustainability Manager position for the LESAC committee and the contract fees not to exceed $19,000. Mike Simpson seconded the motion and it was passed unanimously.
Fracking
Kent spoke about what Lafayette’s role/stance should be in this hot topic for the area. Lafayette council members are currently researching and this will certainly be discussed in future sessions. John Chinnery was attending a local meeting and will come back with additional findings/recommendations during next months’ meeting.
Website
As addressed earlier, this is on hold until templates are out.
Mini Grant Reports
Not sending any more to Catalyst, Lafayette Elementary might be due additional funds which Curt will check on. WOW! Children’s Museum and Pioneer Elementary both have fully implemented programs that are successful.
Green Business Awards
Deborah updated the committee on the Green Business Awards. WOW! Children’s Museum did win the award, and the other submissions are runners-up but the winners have not been informed of their selection. They will receive a four color advertisement and a full color window decal that can be displayed along with being featured in an oversized postcard that will feature winning companies that will be sent to all businesses within the chamber.
Energy Corner Collection
John Chinnery was not in attendance but did send over notes, which Kent went over. Bookmarks highlighting the sustainability collection, which the library can hand out was quoted for print at $30.00 for 1,000. Deborah will work on a logo and verbiage for the bookmark. Moving forward, Ann Huggins will be spearheading this workgroup.
Adjournment
A motion was made by Deborah Morrison to adjourn at 8:37 p.m. Motion was seconded by Mike Simpson and passed unanimously.
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