Lafayette Public Library Conference Room
Meeting was called to order at 6:32 p.m. by President Susan Kintzle

Members present: Dave Belin,  David Clark,Warren Hite, Bryan Holinka, Marjorie Jannotta, Susan Kintzle, Scott Steinbrecher, Teri Ward, and Staci Lupberger, liaison to the City Council

Members absent: Library Director Betsy Stroomer, Ethan Hecht

Guests: Claudia Tomass, representing the Library

1. Public Comments – none

2. Approval of Minutes of 3/12/12 Meeting – motion to approve by Warren Hite and seconded by Dave Belin; minutes unanimously approved.

3. Director’s Report
There is continued progress on renovation and active, ongoing participation in One Book 4 Colorado. CivicPlus has completed most of its work of creating 200 pages for the city site and training on April 16th will assist in building and adding content prior to Mid-May go-live.

New item:  Plans are progressing for the installation of On the Road with Mother Goose sometime in early June in the (to be redesigned) front garden; selection of a pedestal and plaque are in progress.

4. Renovation Update
Claudia Tomass led a discussion with attention to the large-concept floor plan delivered by the group3planners group.  The Board expressed interest in how the changes will be communicated to the public and the role of the consulting group in guiding this part of the process. There is an interest in how noise from the open children’s area will be managed for the comfort of other library patrons. It is understood that details will follow in the next stage of planning.

5. Advocacy
Advocacy is an ongoing agenda item and the Board discussed pursuit of advocacy in the community, and beyond. 

6. 2012 Board Goals
A revision as specified at the last Board meeting was distributed prior to the meeting. Specific goals will include the collection policy finalization; Action Item: Marjorie Jannotta will add these specific goals to the document.  It was suggested that a separate, annual calendar of board action items and ongoing items could be developed to reflect all board obligations and responsibilities, both ongoing and year-specific.

7. Library Staff Appreciation
The details of the food and door prizes are confirmed.

8. Joint meeting in May with the FOLF
We will follow the plan we used last year and meet in May on our regular meeting date. Agenda items are shown in item 12.

9. FOLF Liaison Report
In addition to the items for our joint meeting, the Children's Book Sale netted about $500.

10. City Council Liaison Report
There is a potential for a joint boards forum that includes all 12 boards to interact and clarify the understanding of what the boards do, and how they might work together more in the future.  Short presentations using a common template were suggested as a format as well as rotating round table discussion. An information table could be provided for print communication from the boards.

11. Other Business
Arbor Day will involve planting 50 trees/shrubs April 21, 9-11a.m. Details and registration information are on the city website.

12. Next Meeting Date will be May 14, 2012.
Library Board Agenda items will include:

•  Results of staff appreciation breakfast and gifts
•  Renovation update and plans
•  Revised 2012 goals with specifics and any additions suggested
•  Standing agenda items: FOLF, City Report, Advocacy
•  Development of an action-specific Board Calendar

Agenda Items (with FOLF for the last hour of the meeting)

•  Joint recognition for the donor of the Goose sculpture
•  Renovation Plans general update
•  Update on the new model for the book sale (“power wall” concept)
•  Setting May as an ongoing joint meeting month
•  Potentials for collaborating on Mother Goose sculpture dedication and other projects.

13. Adjournment was called at 8:32 by the President of the Board.